Software for martial arts organisations

From the head office to the tatami.

One platform built for how martial arts organisations actually run — federations, regions and clubs, with members, grading, events and certified invoicing (Portugal) in one place.

Request a demo Explore the platform

Seasons · 2026/27

Renewals
Attendance
Grading exams
Invoices

3 min treasurer month-end

Most associations run on spreadsheets, paper and WhatsApp.

Generic gym software assumes a single location selling memberships. A martial arts organisation is a network of zones and clubs under one association, with instructors, belts, exams, seasons and events. We built the platform around that structure.

01 —— Spreadsheets for members
02 —— Paper attendance sheets
03 —— WhatsApp groups as the CRM
04 —— Bank statements reconciled by hand

The complete platform

Everything a martial arts organisation runs on, from the federation office to the dojo floor.

Organisation & access

Association, regions and clubs each see what is theirs. Admins, instructors, assistant instructors and event staff get exactly the access they need.

Members & seasons

Online pre-registration, annual renewals and a complete history for every athlete.

Classes & attendance

Schedules, enrolment and attendance tracking, with a personal QR code for fast check-in at the dojo or at events.

Grading & exams

Reusable exam templates, sessions tied to events and graduation records. Promotions are structured and traceable.

Events

Seminars, competitions and gradings, from registration through to the day itself.

Payments & certified invoicing

Fees, products and payments are approved in one flow and compliant invoices are issued automatically, from the association or the club. Portugal today, more countries on the roadmap.

Communication & content

Messages, documents and a video library for members, plus automatic emails like confirmations and birthday wishes.

Audit & accountability

A full action log and club-scoped roles, so federations can trust what they see.

Founder, BlackB3ltSoftware

Run your federation like a dojo: disciplined, simple, together.

Martial arts organisations deserve software that understands them. Not a gym tool with a few fields renamed, and not a spreadsheet held together by one volunteer.

Our platform grew out of daily use by an active association, shaped by real instructors, treasurers and athletes. Repetitive work like renewals, invoices, reminders and check-ins is automated, so instructors spend their time on the mat.

We are building it with a few organisations at a time. If that sounds like yours, we would love to talk.

João Coimbra

One platform for the federation, the club and the mat.

01 ——

For associations

The whole organisation in one place

Regions and clubs each see what is theirs
Head office keeps the full picture
Every action logged, roles scoped by club

02 ——

For clubs

Run the day-to-day with less admin

Online pre-registration and annual renewals
Schedules, enrolment and QR check-in
Fees, payments and certified invoices (Portugal) in one flow

03 ——

For instructors & athletes

More training, less paperwork

Assistant instructors see their own classes, not club finances
Complete history from first class to latest grade
Messages, documents and a video library

What makes us different

01 ——

Made for martial arts

Belts, exams, seasons, dojos and federations are built in. Nothing is bolted onto a gym or CRM tool.

02 ——

Built for networks

We serve the umbrella organisation and every club under it. Data stays consistent, each club keeps its autonomy.

03 ——

Finance and tax compliance included

Certified invoicing and tax reporting for Portugal are built in, so you do not need a separate accounting tool. Other European countries are on the roadmap.

04 ——

Less admin, more training

Renewals, invoices, reminders and check-ins run themselves.

05 ——

Accountability

Every action is logged, roles are scoped by club, and member data is handled with care. Federations need that to trust the system.

06 ——

Built with real organisations

Born from daily use by an active association, and shaped by its instructors, treasurers and athletes.

See it in your organisation.

Tell us about your association or club and we will set up a short demo.

Email us

info@blackbeltsoftware.pt · We reply within a couple of working days.